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Contact

purchasing@ku.edu
Ph (785) 864-3790
Fax (785) 864-3454
Hours & Location

Related Info

Comptroller's Office
Central Accounting

Complaint to Vendor (Online)
Submit to Purchasing if having a problem with a contract vendor.
Contract Cover Sheet (PDF)
Use to encumber funds and set up in PeopleSoft for contract payments for purchases $25,000 or more, for which more than one payment will be made.
Contractual Provisions Attachment (PDF)
Must incorporate and attach to any agreement entered into on behalf of the University.
Copier
Use to request a new copier or changes to existing copier, staple and toner order forms.
- New Copier Request (PDF)
  Departmental requests must be submitted through Purchasing Services, rather than directly to the vendor.
- Change to Existing Copier Request (PDF)
  Departmental requests must be submitted through Purchasing Services, rather than directly to the vendor.
- Report Meter Reading, Request Service Call, or to Order Supplies (External Link)
  click on Kansas tab, enter password Savin (case sensitive), click on the appropriate button for the task you wish to complete.
Prior Authorization for Approval to Make a Purchase
Required for any purchase over $5,000 for which bids are not obtained through KU Purchasing Services. Exceptions to $5,000 Amount: 1) State Use Waiver – Required for any purchase of an item, regardless of dollar amount, for which a comparable item is available through the State Use Catalog. 2) Special Approval – Required for any item on the list of items for which special approval is required prior to purchase, regardless of dollar amount. Depending on the circumstances, the organization and the funding, such purchases may not be considered an appropriate use of state funds.
Special Approval Required List.
- Sole Source, Off-Contract, Emergency, Professional Services, Inter-Agency, Used Equipment, State Use Waiver (Excel)
- Special Approval (Webpage)
Purchase Order (Excel)
Use to place off-line (not a PeopleSoft generated purchase order) orders when a purchase order is required or desired. Please note: Purchasing suggests always using a purchase order to place any departmental order unless it is an on-line web order, as you then have a legal document detailing the terms and conditions of the order.
Purchase Requisition (Excel)
Use to submit a request to KU Purchasing Services for purchase of goods or services via competitive bid
Real Estate Lease
Use to set up a lease of property on behalf of the University wherein the University is the lessee.