Purchasing Procedures Codes

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Code	Procedures
A	All transactions, regardless of amount, require prior approval by the University of Kansas Purchasing Office.
B	Departments may make local purchases up to $5,000 (i.e. up to $4,999.99) per transaction for known needs. All transactions $5,000 or more require prior authorization or competitive bids processed through the University of Kansas Purchasing Office "Known Needs" are defined as the needs reasonably known at the time of order placement. Ordering less than a department's known needs to avoid the dollar limitation is order splitting and the transaction will be rejected during the audit process. No thirty (30) day limit is applicable. * The dollar limit is applicable for known needs per cost center. * The dollar limit is applicable for sole source and competitive items.
C	No limit. Departments may transact business without prior approval or competitive bids regardless of amount.
D	Purchases may be made without prior approval or competitive bids up to the individual's Business Procurement Card transaction and cycle limits.
Note:	All items or services, which are the subject of a statewide contract or listed in the KCI or State Use Catalog (toner cartridges, etc.), have no dollar limitation. If a state contract or state use catalog item or service is available, the contract or state use catalog item or service must be purchased unless prior approval is obtained.